Organizing Your Event Committees
Posted on: Thursday, June 30, 2011
Budget Committee
Responsible for: managing the budget.
This committee should work closely with all the committees to ensure
proper funding for the event. The Budget and Fundraising Committees can
work together to ensure that there is enough money in the bank.
Fundraising Committee
Responsible for: choosing and executing fundraising activities throughout the year to help fund your event.
Decorating Committee
Responsible for: researching possible themes and colors and
conducting student surveys for theme ideas.
Once the theme has been chosen, the Decorations Committee is responsible
for ordering the theme, setting it up and taking it down, as well as
choosing decorations for other parts of the room, including entrances,
tables, photography area, ceilings and walls.
Food Committee
Responsible for: selecting, ordering and organizing food and beverages the event.
Entertainment Committee
Responsible for: choosing the DJ or band and other
entertainment, making announcements, arranging for someone to serve as
Master of Ceremonies and ensuring that the evening’s program is
followed.
Publicity Committee
Responsible for: advertising and publicity.
This might include creating and displaying posters or banners, putting
ads in the school paper or making announcements over the PA. This
committee might also work closely with the Fundraising Committee to get
the word out about all the fundraising activities that are being held.
Favor/Prize Committee
Responsible for: researching, choosing and ordering favors for
attendees, chaperones and volunteers. Soliciting prize donations and
procuring and distributing prizes.
Invitations/Tickets Committee
Responsible for: determining wording for and ordering invitations and tickets, as well as ticket sales.
Royalty Committee
Responsible for: determining voting methods, conducting student voting for Royal Court, tallying votes and announcing winners.