If your school or committee is small, you could plan your event as one large committee, but if you have a large Committee, splitting up into several smaller sub-committees will make planning easier and more efficient. Sub-committees can research their areas of responsibility and bring information and selections back to the large committee to vote on. The number and type of sub-committees will vary depending upon your needs. Possible sub-committees include:
Responsible for: managing the budget. This committee should work closely with all the committees to ensure proper funding for the event. The Budget and Fundraising Committees can work together to ensure that there is enough money in the bank.
Responsible for: choosing and executing fundraising activities throughout the year to help fund your event.
Responsible for: researching possible themes and colors and conducting student surveys for theme ideas. Once the theme has been chosen, the Decorations Committee is responsible for ordering the theme, setting it up and taking it down, as well as choosing decorations for other parts of the room, including entrances, tables, photography area, ceilings and walls.
Responsible for: selecting, ordering and organizing food and beverages the event.
Responsible for: choosing the DJ or band and other entertainment, making announcements, arranging for someone to serve as Master of Ceremonies and ensuring that the evening’s program is followed.
Responsible for: advertising and publicity. This might include creating and displaying posters or banners, putting ads in the school paper or making announcements over the PA. This committee might also work closely with the Fundraising Committee to get the word out about all the fundraising activities that are being held.
Responsible for: researching, choosing and ordering favors for attendees, chaperones and volunteers. Soliciting prize donations and procuring and distributing prizes.
Responsible for: determining wording for and ordering invitations and tickets, as well as ticket sales.
Responsible for: determining voting methods, conducting student voting for Royal Court, tallying votes and announcing winners.